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PRIVACY POLICY

Screen Production House Ltd

Last updated: 1 October 2026

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1. About this Privacy Policy

Screen Production House Ltd ("Screen Production House", "we", "us" or "our") is an independent film and television production company based in Northern Ireland.

This Privacy Policy explains how we collect, use, store and protect personal information in connection with our business, our website and the development, production, financing, promotion, distribution and exploitation of our film and television productions.

This Privacy Policy applies to personal information collected through our website at www.screenproductionhouse.com, as well as information we receive or collect in the course of our wider production and business activities.

Our productions may include feature films, television programmes, short films, documentaries, promotional material and other audio-visual works. References in this Privacy Policy to a "production" include any such project. This includes our feature film Spirit Levels and future productions.

We are committed to handling personal information responsibly and in accordance with applicable data protection law, including the UK General Data Protection Regulation ("UK GDPR"), the Data Protection Act 2018 and other applicable data protection and privacy legislation, as amended from time to time.

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2. Who we are

The organisation responsible for your personal information is:

Screen Production House Ltd
124A Sixtowns Road
Draperstown
BT45 7BE
Northern Ireland

Screen Production House Ltd is a limited company.

For privacy and data-protection enquiries, please contact:

Email: l.arrell@screenproductionhouse.com

We have not appointed a statutory Data Protection Officer. Privacy and data-protection enquiries should instead be directed to the contact above.

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3. The personal information we collect

The type of information we collect will depend upon our relationship with you and the circumstances in which we obtain your information.

This may include:

Information provided directly by you

  • your name;

  • postal and email addresses;

  • telephone numbers;

  • date of birth or age where relevant;

  • professional and employment information;

  • agent or representative details;

  • casting information;

  • CVs, biographies, showreels and photographs;

  • information contained in applications, enquiries and correspondence;

  • contractual and engagement information;

  • bank and payment details where required for payment;

  • tax and payroll information;

  • emergency contact details;

  • information relating to availability and production scheduling;

  • information you provide when entering competitions or contacting us through our website;

  • information contained in communications with us.

Production-related information

In connection with a production, we may collect:

  • photographs;

  • video recordings;

  • audio and sound recordings;

  • performances and other contributions;

  • interviews;

  • behind-the-scenes material;

  • publicity material;

  • production stills;

  • names and professional credits;

  • biographical information;

  • information relating to characters, roles or contributions;

  • location and access information;

  • production schedules and call-sheet information;

  • information necessary for production administration, insurance, health and safety and legal compliance.

Information relating to suppliers and business contacts

We may collect information concerning:

  • suppliers;

  • contractors and freelancers;

  • production companies and service providers;

  • location owners and representatives;

  • investors and financiers;

  • distributors and sales agents;

  • broadcasters and platforms;

  • casting directors and agencies;

  • agents and managers;

  • publicists and press contacts;

  • professional advisers;

  • insurers and other production partners.

Information collected automatically

When you use our website, we may collect certain technical information, such as:

  • IP address;

  • browser type and version;

  • device information;

  • operating system;

  • approximate location derived from technical information;

  • pages visited;

  • time and date of visits;

  • referring website;

  • information about how you use our website.

The precise information collected will depend upon the technology and cookies used on the website.

4. How we collect personal information

We may obtain personal information:

  • directly from you;

  • from your agent, manager or representative;

  • from a casting director or casting agency;

  • from your employer or the organisation you represent;

  • from suppliers, contractors or professional advisers;

  • from publicly available sources;

  • through production and casting platforms;

  • through our website;

  • through correspondence and enquiries;

  • from investors, financiers or production partners;

  • from other individuals or organisations involved in a production;

  • through photographs, filming or sound recording carried out in connection with a production;

  • through cookies and similar technologies.

Where we obtain personal information from another source rather than directly from you, we will provide privacy information where required by applicable law.

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5. How we use personal information

We may use personal information for the following purposes:

Production development and administration

To:

  • develop, finance and produce films and other productions;

  • identify and communicate with potential cast and crew;

  • assess applications and professional suitability;

  • negotiate and administer contracts;

  • organise rehearsals, filming and production activities;

  • manage locations and production logistics;

  • communicate with production partners;

  • arrange travel and accommodation where applicable;

  • administer production schedules and call sheets;

  • maintain production records.

Casting and recruitment

We may use information supplied by actors, crew, freelancers, applicants, agents and representatives to:

  • assess suitability for roles or production work;

  • communicate about casting and employment or freelance opportunities;

  • arrange auditions and meetings;

  • maintain records of casting and recruitment;

  • contact individuals regarding future opportunities where appropriate.

Where we retain information about unsuccessful applicants or prospective cast or crew for possible future opportunities, we will do so only for as long as reasonably necessary and in accordance with applicable data-protection requirements.

Contracts and payments

We may process information to:

  • enter into and administer contracts;

  • make payments;

  • process invoices;

  • administer payroll where applicable;

  • meet accounting and tax requirements;

  • maintain financial records.

Health, safety and welfare

Where necessary, we may process relevant information to:

  • protect the health and safety of cast, crew and other individuals;

  • make appropriate production arrangements;

  • respond to emergencies;

  • make reasonable adjustments;

  • meet insurance requirements;

  • manage risks associated with filming.

Legal and regulatory compliance

We may process personal information where necessary to:

  • comply with legal obligations;

  • comply with tax, accounting, employment and immigration requirements;

  • carry out legally required checks;

  • establish, exercise or defend legal claims;

  • cooperate with law-enforcement or regulatory authorities where legally required.

Publicity, marketing and promotion

We may use personal information to:

  • publicise our productions;

  • create publicity materials;

  • issue press releases;

  • communicate with journalists and media organisations;

  • promote productions through websites and social media;

  • create trailers, posters, stills, electronic press kits and other promotional materials;

  • maintain professional credits and production records.

Website administration

We may use information to:

  • operate and maintain our website;

  • respond to enquiries;

  • monitor website security;

  • understand website usage;

  • improve our website and services.

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6. Our lawful bases for processing

We will only process personal information where we have a lawful basis to do so.

Depending upon the circumstances, our lawful bases may include:

Performance of a contract

We may process information where this is necessary to enter into or perform a contract with you.

For example, this may apply to cast, crew, freelancers, suppliers and contractors.

Legal obligation

We may process information where necessary to comply with a legal obligation.

This may include tax, accounting, employment, immigration, health and safety and other legal requirements.

Legitimate interests

We may process personal information where this is necessary for our legitimate interests, provided that those interests are not overridden by your rights and interests.

Our legitimate interests may include:

  • developing and producing films and television programmes;

  • identifying and working with creative and production talent;

  • managing our business;

  • communicating with professional contacts;

  • promoting and distributing our productions;

  • maintaining production records;

  • protecting our property, systems and business;

  • preventing fraud and misuse;

  • establishing or defending legal claims.

Where we rely on legitimate interests, we will consider the impact of the processing on the individuals concerned.

Consent

In some circumstances we may rely on your consent.

Where consent is the appropriate lawful basis, we will explain what you are consenting to and you may withdraw your consent where permitted by law.

Withdrawal of consent does not affect the lawfulness of processing carried out before consent was withdrawn.

Other lawful bases

In certain circumstances, another lawful basis may apply under applicable data-protection legislation. We will identify and apply the appropriate lawful basis for the particular processing activity.

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7. Production footage, photography, audio and other recordings

Film and television production necessarily involves the creation and use of photographs, video recordings, sound recordings and other forms of recorded material.

Where you participate in, attend or are otherwise involved in one of our productions, your image, voice, name, likeness, performance or contribution may be recorded.

Depending upon the circumstances, such material may be used:

  • in the production itself;

  • in trailers and promotional material;

  • in publicity and press material;

  • in production stills;

  • on websites and social media;

  • in electronic press kits;

  • in festival submissions;

  • in advertising;

  • in distribution and sales material;

  • in archival material;

  • in subsequent editions, versions or promotional exploitation of the production.

Where you are engaged as cast or crew, these matters will generally also be addressed through your production agreement, performer agreement, contributor agreement, release or other contractual documentation.

Incidental filming and members of the public

Filming may take place in public places, at events, on roads or in locations where members of the public may be present.

As a result, individuals may occasionally appear incidentally in background footage, photographs or recordings.

Where appropriate and practicable, we may use notices, signage, location controls, releases or other measures to inform individuals about filming.

We will consider requests concerning identifiable individuals captured during filming on a case-by-case basis, taking into account the circumstances of the recording, the nature and purpose of the production, applicable legal rights and any relevant artistic or journalistic considerations.

Artistic and creative purposes

Film and television production may involve processing personal information for artistic, creative, documentary, journalistic or related purposes.

Where applicable, we may rely on relevant exemptions or special provisions under data-protection legislation. Such provisions do not mean that all processing carried out by a production company is exempt from data-protection law, and we will consider their application on a case-by-case basis.

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8. Casting, applicants and prospective cast and crew

If you apply for or are considered for work on one of our productions, we may process information supplied by you, your agent or representative, a casting professional or another relevant source.

This may include:

  • contact information;

  • professional experience;

  • CVs;

  • photographs;

  • showreels;

  • audition recordings;

  • availability;

  • professional references;

  • relevant contractual information.

We may retain appropriate information about prospective cast and crew for future production opportunities where there is a legitimate reason to do so.

Where we no longer have a reasonable purpose for retaining recruitment information, we will delete or securely dispose of it in accordance with our retention practices.

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9. Special category and sensitive information

Certain personal information is subject to additional protection under data-protection law. This includes information concerning matters such as:

  • health;

  • medical information;

  • disability;

  • racial or ethnic origin;

  • religious or philosophical beliefs;

  • trade union membership;

  • biometric information used for identification;

  • sexual orientation;

  • certain criminal-offence information.

We will only process such information where we have an appropriate lawful basis and, where required, an additional condition under applicable data-protection law.

For example, health or accessibility information may be necessary for production health and safety, welfare, reasonable adjustments or insurance purposes.

We will seek to limit the collection and use of sensitive information to what is reasonably necessary for the relevant purpose.

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10. Children and young people

Some productions may involve children or young people.

Where we work with individuals under 18, we will take appropriate steps to comply with applicable legal requirements concerning safeguarding, employment, licensing, consent and data protection.

Where appropriate, we may communicate with a parent, guardian or other person with legal responsibility for the child.

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11. Who we may share personal information with

Depending upon the circumstances, we may share personal information with:

  • cast and crew;

  • agents and managers;

  • casting directors and casting agencies;

  • production partners;

  • co-producers;

  • financiers and investors;

  • broadcasters and streaming platforms;

  • distributors and sales agents;

  • film festivals;

  • publicity and marketing agencies;

  • photographers and videographers;

  • production service providers;

  • payroll and accountancy providers;

  • insurers and insurance brokers;

  • lawyers and other professional advisers;

  • auditors;

  • location owners and representatives;

  • health and safety professionals;

  • IT, hosting, cloud-storage and software providers;

  • government bodies, regulators and law-enforcement authorities where required;

  • other suppliers and contractors involved in the production.

We will only share information where there is an appropriate legal basis for doing so.

Where a third party processes personal information on our behalf, we will take appropriate steps to ensure that the processing is subject to suitable contractual and security arrangements.

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12. Professional and production relationships

Film production involves working with a large number of independent professionals and organisations.

Information may therefore be shared as reasonably necessary to organise and administer a production. For example, relevant information about cast and crew may need to be included in production schedules, call sheets, contact lists or other production documentation.

We will seek to limit information contained in such documents to what is reasonably necessary for production purposes.

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13. International transfers

Some of the organisations and technology providers we use may process personal information outside the United Kingdom.

Where personal information is transferred outside the UK, we will ensure that the transfer is made in accordance with applicable data-protection law.

Depending upon the destination and circumstances, this may include relying upon:

  • an applicable adequacy decision;

  • the UK International Data Transfer Agreement;

  • the UK Addendum to the EU Standard Contractual Clauses;

  • another lawful transfer mechanism or safeguard recognised by applicable law.

Information about relevant safeguards may be requested from us using the contact details in this Privacy Policy where applicable.

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14. How we protect personal information

We take reasonable and appropriate technical and organisational measures to protect personal information against:

  • unauthorised access;

  • accidental loss;

  • destruction;

  • alteration;

  • disclosure;

  • misuse.

These measures may include access controls, passwords, secure cloud services, restricted access to production information and appropriate contractual safeguards.

However, no electronic transmission or storage system can be guaranteed to be completely secure.

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15. How long we retain personal information

We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, unless a longer period is required or permitted by law.

The appropriate retention period depends upon the nature of the information and the purpose for which it is being used.

For example:

  • accounting and tax records may need to be retained for periods required by law;

  • contractual records may be retained for the duration of the relevant relationship and thereafter for an appropriate period to deal with legal or contractual issues;

  • recruitment information may be retained for an appropriate period where there is a reasonable prospect of future work;

  • production records may be retained for the life of the production and, where appropriate, for longer-term archival, distribution, rights-management or legal purposes;

  • finished films, production masters, credits, publicity materials and related archival material may need to be retained indefinitely or for the commercial and/or archival life of the production.

Where a specific statutory retention period does not apply, we will consider factors including the purpose for which the information was collected, our continuing business or production requirements, legal obligations, potential disputes and the nature of the information.

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16. Your data-protection rights

Subject to applicable legal conditions and exemptions, you may have rights including:

  • the right to be informed about how we use your personal information;

  • the right of access to personal information we hold about you;

  • the right to rectification of inaccurate or incomplete information;

  • the right to erasure of your personal information in certain circumstances;

  • the right to restrict processing in certain circumstances;

  • the right to object to certain processing, including processing based on legitimate interests;

  • the right to data portability in certain circumstances;

  • rights relating to certain forms of automated decision-making and profiling where applicable.

These rights are not absolute and may be subject to exceptions under applicable law.

For example, the right to erasure does not necessarily require us to delete material forming part of a film, production archive, contractual record or legal record where a lawful basis for retaining it applies.

Right to object

Where we rely upon legitimate interests as our lawful basis, you may have the right to object to the processing.

You may also have a specific right to object to certain forms of direct marketing.

Where applicable, we will explain the consequences of an objection and consider it in accordance with applicable law.

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17. How to exercise your rights

To exercise any of your data-protection rights, or to ask a question about the way we use your personal information, please contact:

l.arrell@screenproductionhouse.com

Please provide enough information for us to identify you and understand the nature of your request.

We may need to verify your identity before responding to a request.

We will respond within the period required by applicable law.

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18. Complaints

If you have concerns about the way we have handled your personal information, we would encourage you to contact us first so that we have an opportunity to address your concerns.

You also have the right to complain to the UK's data protection regulator, the Information Commissioner's Office (ICO).

Information about making a complaint is available from the ICO at:

https://ico.org.uk/make-a-complaint/

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19. Cookies and similar technologies

Our website may use cookies and similar technologies.

Cookies are small text files placed on your device which can help a website operate, remember preferences, understand how visitors use the site and, where applicable, provide other functionality.

We may use:

  • strictly necessary cookies;

  • functionality or preference cookies;

  • analytics cookies;

  • other cookies or similar technologies where appropriate.

Where applicable, we will provide further information about cookies and obtain consent where required by law.

You can also control or disable cookies through your browser settings, although doing so may affect the operation of parts of our website.

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20. Third-party websites and services

Our website may contain links to websites operated by third parties, including social-media platforms, film organisations, partners, distributors, festivals or other organisations.

This Privacy Policy does not apply to those third-party websites.

We recommend reviewing the privacy notices of third-party websites before providing them with personal information.

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21. Social media

We may operate social-media accounts and may include links or embedded content from social-media platforms on our website.

If you interact with such platforms, those platforms may collect and process information about you independently of Screen Production House.

Their own privacy policies and terms will apply to their processing of your information.

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22. Data security incidents

If we become aware of a personal-data breach, we will assess the incident and take appropriate steps in accordance with applicable data-protection law.

Where the law requires us to notify the Information Commissioner's Office or affected individuals, we will do so within the applicable time limits.

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23. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect:

  • changes to our business;

  • changes to our productions;

  • changes in the way we process personal information;

  • changes to technology;

  • changes in applicable law or regulatory guidance.

The latest version will be published on our website.

Where a change materially affects the way we use personal information, we will take appropriate steps to bring the change to the attention of affected individuals where required.

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24. Contact us

If you have any questions about this Privacy Policy or about the way Screen Production House Ltd handles personal information, please contact:

Screen Production House Ltd
 

Email: l.arrell@screenproductionhouse.com or n.clerkin@screenproductionhouse.com

Website: www.screenproductionhouse.com

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